You’d be hard-pressed to find a business that doesn’t rely on Cloud storage in 2020.
We swallow up data like there’s no tomorrow and require the kind of storage that can not only cope with demand but protect all important information. But after a spate of cloud hacks, the question of Cloud security comes into play once more.
Keeping your cloud data safe is easier than you might think though; there are plenty of procedures you can put in place to protect your business:
1. Be password smart
You know that you need unique passwords for all of your online services.
But be honest; do you really?
Being haphazard in your password choices can lead to a huge online hack which would be detrimental for any business. You need to think outside the box; you need a totally random selection of numbers and letters, upper-case and lower-case text and symbols to really protect your cloud data.
Similarly, you need to choose wisely when it comes to security questions. Especially on a business account, you don’t want to opt for personal answers or those that are easy to find online. You might find that choosing non-sensical answers to questions is best as they will have no link to anyone at the business.
2. Back it up
Telling you to back up cloud data locally is a rather ironic statement, but it is the smartest thing your business can do.
When it comes to important data especially, you want to make sure it is stored and saved in as many locations as possible. Not only does this protect you from (extremely rare) hackings, but it also keeps your data secure should your cloud service go down.
External hard-drives and memory sticks are really cheap so your business has no excuse not to be creating multiple backups. There are also a whole host of online options for backing up your computer that you should explore.
3. Encrypt your data
Encrypting your data scrambles the information so it is unreadable and unusable to anyone without the password to crack the code. The only downside is that this requires a little effort on your part to install all the relevant software.
This would mean though, that no-one could gain access to your cloud-based data without the password; but they can’t get that password, without decrypting it. It’s a great way of adding an additional step of security.
4. Delete data you don’t need
We have become a nation on Internet hoarders.
We find it virtually impossible to delete the data we don’t need, and even when we do we find ways to get it back. But if you really want to keep your cloud data safe, you should definitely be deleting the emails and files you no longer need.
If you can’t bring yourself to delete them entirely; back them up and encrypt them before deleting the local file.
5. Be web smart
General online common sense comes into play when keeping your cloud safe.
You don’t have to be particularly internet savvy to know that you should install antivirus software on your business computers to prevent malware. You should also keep your Wi-Fi networks hidden or at least passwords protected, and never click links or open attachments in suspicious emails.
It’s relatively simple, but can really help you protect your cloud data.
What other tips do you have for keeping data in the cloud safe?
I hope it was a useful article.